Budget's gone — so the expense simply doesn't go through
Every department gets a monthly cap, and the system stops the overspend the moment it's submitted — not in a report at the end of the month.
This is how a budget runs out unnoticed
Receipts over WhatsApp, a spreadsheet updated once a month, and an overspend you only find out about after it happened.
From submission to report, with no spreadsheet in between
A budget system, not another expense sheet
Everything it takes to make a budget a number that actually binds — caps, permissions, rules, recurring costs and reports.
A hard monthly cap
Every budget has a monthly amount. With exceeding blocked, an expense over the remaining balance simply isn't accepted.
A top-up for a single month
Need more this month only? Add a temporary amount to that month without touching the standing budget.
Separate permissions per budget
Each member of a budget is set individually: add, edit, see everything, and add recurring expenses.
A rule engine for approval routing
A rule on amount range, supplier, budget, category or employee sets who approves and which fields are required, by priority.
Recurring expenses that log themselves
Every recurring expense has its own interval — days, weeks or months — with automatic approval if you choose it.
Suppliers and categories
A supplier is created automatically on submission, and each budget can have a default category.
A document on every expense
An image, a PDF or an Office file is stored with the expense and previewed. You can make a document mandatory.
A full activity log
Every action on an expense is recorded, including custom field changes — who did it, what changed and when.
One link, and the expense is already in
Send a personal link to an employee or a supplier, and they submit from their phone — no account in the system, nothing to install.
The overspend is stopped before it happens, not after
The balance is worked out at submission: the base budget, plus a temporary top-up if this month has one, minus what has already been approved.
Every expense reaches the right approver on its own
One rule decides who approves and what must be filled in, and the approver clears one expense or several together.
Whatever repeats every month logs itself
Rent, subscriptions and maintenance go in on the interval you set, without anyone having to remember.
The numbers are already there
Total, count, average and how many are still waiting — filtered by date, supplier and category.
Organisations where money goes out from several directions
If more than one person spends on the organisation's behalf, a budget is a number you have to enforce.
Everything you wanted to know
Yes. Every budget has a switch: with exceeding blocked, an expense above the remaining balance is rejected at submission, with a message saying how much is left.
Add a temporary amount to that month. It counts only there, and the standing budget stays exactly as it was.
Only at approval. A pending expense doesn't reduce the balance, and it's counted in the month of the expense date rather than the approval date.
The budget's default approver, or a different one set by a rule on amount, supplier, budget, category or employee.
Yes, through a personal link. It can be tied to a specific supplier and can be given an expiry date.
No. The document is stored with the expense and previewed, but the amount and details are entered by hand. You can make attaching a document mandatory.
Export is to Excel and CSV, including a separate export of recurring expenses. A direct connection to accounting software doesn't exist at the moment.
Start controlling the budget instead of discovering it after the fact
Leave your details and we'll set up the budgets, the approvers and the rules with you.